Don’t just hit save – back up your files!
We’ve all heard stories of how someone has lost data due to a virus or hard drive fail. And we generally feel sorry for them…and then we forget about it. Maybe we think “that could never happen to me!” Or we don’t think it’s our responsibility – we have a “my employer handles that” mentality.
But have you actually taken any action to guard against that happening to you? Here is one way to make sure you don’t fall prey to losing your data – back up your documents! External hard drives or cloud based technology both exist so that you don’t have to worry about losing your data. You just have to start the process.
The guys over at How to Geek give this example, which we think is a great idea for personal use. https://www.howtogeek.com/242428/whats-the-best-way-to-back-up-my-computer/ Think of all those pictures you have!
For those of you fortunate enough to have a company worrying about backups for you, make sure you are storing your important documents properly. For instance, your company may be using a server to hold all documents, but if you save something to your “desktop” that may not be included. In this scenario, it’s best to always save your work on the server and create a “shortcut” on your desktop if you need easy access to the file.
Another great resource is “pinning” your programs to your task bar and “pinning” specific files inside of those programs. Both of those options are available with the ease of a right-click. For those of us fluent in Pinterest, we can definitely relate to the “pinning” concept. 🙂
As a church, ministry, or school we are responsible for handling important and sometimes private information that we wouldn’t want to get lost. As these institutions, we want to set the standard of integrity for stewardship of our time and resources.
Disclaimer: Always make sure to check with your Manager and I.T. department before changing any processes or adding some kind of backup software. Also, check with your H.R. department before you externally save a document from your work computer. This article is for resource purposes only and does not ensure the safeguard of any documents. It is also not an exhaustive list of how to protect files.